Orders

The Orders page shows a history of all product sales recorded at your club. Every time you sell a gi, a pair of gloves, or any other item from your product catalog, the sale is recorded here with the member details, items purchased, quantities, and total amount.

Viewing orders

Navigate to Shop > Orders in the main sidebar. Orders are displayed as cards in a grid, each showing:

Orders are sorted by date with the most recent sales appearing first.

Creating a sale

Click the Create sale button in the top-right corner to record a new product sale. The sale form lets you:

1. Select a member -- Search for and select the member making the purchase. If the member holds redeemable vouchers, an Available vouchers panel then appears (see below).
2. Add products -- Choose one or more products from your catalog and set the quantity for each.
3. Pick the size -- If a product comes in several sizes, the line grows an extra picker. See below.
4. Review the total -- The system calculates the total based on the selected products and quantities, including any applicable VAT.
5. Submit -- Record the sale. If inventory tracking is enabled for the products, stock levels are updated automatically.

You can also start a sale directly from the Products page using the Create sale button there.

When the sale is billed

Recording a sale does not create an invoice of its own. It books a transaction on the member's account, and that transaction is picked up by the next invoice generated for them -- the one created with their next membership charge. The gi bought after class is therefore billed together with the membership fee instead of arriving as a separate bill. Cash sales are the exception: they are settled straight away.

If you would rather bill it now -- the member wants the invoice on the spot, or they are leaving the club -- generate the invoice yourself:

1. Open the member's profile and stay on the Overview tab.
2. Click the three dots (⋯) in the top right.
3. Select Generate invoice.

Omoplata bundles the member's open transactions -- the sale included -- into a new invoice immediately. See Invoices for what happens to it from there.

Sizes in a sale

If you carry a product in several sizes (see Products), its line in the sale form grows a second picker: Size.

• The list shows the stock behind each size. Anything unavailable reads out of stock and cannot be picked.
• The sale cannot be submitted without a size -- stock hangs off the size, not the product.
• If the size carries its own price, the line uses it right away. Otherwise the product's price applies.
• Changing the product on a line resets the size.

Recording the sale takes that exact size out of stock. It appears behind the item name in the orders list and on the order card, so it stays clear later what actually went over the counter.

Still owed

If your club hands equipment to members, a Still owed card sits above the orders list: everything recorded but not yet handed over -- because it still has to be ordered, or because the member said at signing that they never got it.

Each line names the member and the item and links straight to their Equipment tab, where Mark as given closes it off. That gives you one place to look when a delivery is unpacked and you need to know who is waiting on what.

The card only appears when Hand equipment to members is switched on in Shop settings, you have permission to see members' equipment, and something is actually owed.

Available vouchers

Once you select a member, an Available vouchers panel appears in the sale form -- provided the member holds vouchers that can be redeemed on product sales. Only active vouchers that are within their validity period, allow the product-sale usage, and still have a positive balance are shown.

Each entry shows:

These vouchers are applied automatically to the sale -- you do not need to do anything else. When you record the sale, Omoplata deducts the eligible balance:

• Cash sales: The discount is folded into the immediately-paid invoice. The total already reflects the voucher (for example, 11.90 - 5.00 = 6.90).
• SEPA and other non-cash methods: The voucher is held as a pending offset and billed alongside the sale.

Order details

Each order card displays the breakdown of the sale:

• The member who purchased the items
• Each line item with quantity, product name, size, and unit price
• The total amount paid

Common use cases

At the front desk

When a member wants to buy a new gi or belt after class, open the Orders page, click Create sale, select the member, add the items, and submit. The sale is recorded and stock is adjusted.

After a belt ceremony

Following a graduation event, you might sell several belts and stripes at once. Record each sale to keep your inventory accurate and maintain a complete sales history.

Tournament merchandise

If your club sells branded merchandise at tournaments or events, you can record those sales after the fact to keep your books up to date.