Getting started

If you run a martial arts gym and need SEPA billing, contract management, and member apps, Omoplata handles all of it in one system.

What is Omoplata?

Omoplata is built for martial arts gyms that need real billing infrastructure -- SEPA direct debit, automated invoicing, contract generation -- alongside the day-to-day tools like class scheduling, attendance tracking, and a member portal. Each club gets its own isolated environment with its own data, accessible from any browser.

Omoplata is built so that every club feels like the software was made exclusively for them. You should not see features, options, or workflows that do not apply to how you run your club. If you do, we are not doing a good enough job -- and we would love to hear about it so we can improve.

Key features

Omoplata covers everything you need to run a martial arts academy:

• Member management -- Maintain a full roster with profiles, contact details, belt ranks, and membership history. Support for adults, kids (with parent/guardian management), and family memberships.
• Class scheduling -- Create your weekly timetable with classes for each discipline. Define time slots, assign trainers, set capacity limits, and let members sign up for sessions.
• Billing and invoicing -- Automate recurring charges based on membership plans. Generate invoices, process SEPA direct debits, and track payment status across your entire member base.
• Attendance tracking -- Monitor who shows up to train. Members can check in via the portal or a tablet at the front desk. Identify at-risk members who have not trained recently.
• Leads and trials -- Capture prospective members through your public website, schedule trial classes, and convert leads into full members with a streamlined workflow.
• Messaging -- Send messages to individual members or groups. Communicate class cancellations, event announcements, or important updates directly through the platform.
• Shop -- Sell gi, rashguards, and other merchandise to your members with a built-in product catalog and order tracking.
• Graduation tracking -- Record belt promotions and track each member's progression through the ranking system of their discipline.
• Member portal and mobile app -- Give your members a self-service area where they can view their schedule, download invoices, update their profile, and manage their payment methods. Members can access the portal through the browser or a native mobile app.
• Analytics -- View reports on membership growth, revenue, attendance trends, and other key metrics to help you make informed decisions about your club.

Platform areas

Omoplata is more than a dashboard. It includes several areas that work together:

• Portal -- A self-service area for your members. They can view upcoming classes, check their billing, download documents, and manage their profile. Members access the portal through your club's website.
• Mobile app -- A native app for your members' phones. Clubs can choose between a custom-branded app developed by us or the standard Omoplata app. Both connect to the same portal features -- schedules, billing, profile, and messaging.
• Station -- A tablet or kiosk interface placed at the entrance of your academy. Members use it to check in when they arrive for class.
• Club website -- A public-facing website for your club that shows your class schedule and allows prospective members to sign up for trial classes.

You do not need to configure the Portal, Mobile app, Station, or Club website separately -- they pull their data from the settings and content you manage in Omoplata.

Getting help

If you need assistance setting up your club or have questions about any feature, our support team is here to help. You can reach out through the in-app support channel or send us an email.

For step-by-step walkthroughs, check the Setup guides section in the sidebar. These guides walk you through common tasks like configuring your club, setting up plans and pricing, and registering new members.